• TEKsystems, Inc
  • Posted: 25/04/2024
  • Job Snapshot

    Singapore Other
    Employment Type:
    Job ID:

    Job Summary

    Job Summary

    We are looking for a skilled and organised Project Management Office (PMO) Specialist with strong background in project management, analysis and stakeholder management for a global MNC. In this role, you will be responsible for providing support, coordination, and oversight to ensure the successful execution of projects.

    Key Responsibilities


    • Governance oversight on portfolio/projects
    • Project Oversight and Decision-Making:
      • Roles and Responsibilities: Clearly defined roles for project stakeholders, including project sponsors, project managers, and team members.
      • Collaboration: Facilitate effective communication and collaboration among project stakeholders, ensuring alignment and understanding of project objectives.
      • Decision-Making Authority: Establishing who has the authority to make decisions at different levels of the project.
      • Agile Governance: Maintaining Agile Governance for teams.Project Planning and Execution:
        • Project Charters: Developing project charters that define the project's objectives, scope, and key stakeholders.
        • Project Plans: Ensuring that projects have well-defined plans, timelines, and milestones.
        • Issues Resolution: Collaborate with stakeholders to identify and promptly resolve resource conflicts and bottlenecks.
    • Risk Management:
      • Risk Identification and Mitigation: Establishing processes for identifying and mitigating risks throughout the project lifecycle.
      • Risk Reporting: Regular reporting on project risks and the status of mitigation efforts.
    • Communication and Reporting:
      • Communication Plans: Outlining how project information will be communicated to stakeholders.
      • Project Reporting: Maintain project dashboards, reports, and metrics to track project performance and risks and provide project status update to management.
      • Management Reporting: Prepare Business Case review, Project Readiness Review, management monthly portfolio performance reporting (MPR).
    • Resource Management:
      • Resource Allocation: Ensuring that resources are allocated appropriately to support project objectives.
      • Capacity Planning: Assessing the organization's capacity to take on and manage multiple projects.
    • Financial Management:
      • Budgeting and Cost Control: Establishing budgeting processes and controls to manage project costs.
      • Financial Reporting: Providing transparent financial reporting on project expenditures.
    • Project Closure & Continuous Improvement:
      • Closure Criteria: Define criteria for project closure and ensure documentation of lessons learned.
      • Post-Implementation Reviews: Conduct reviews after project completion to evaluate outcomes and identify improvements.
      • Continuous Improvement: Establish feedback loops as mechanisms for capturing insights and lessons learned from each project.


    Key Qualifications


    • Established a proven track record with 3-7 years of experience in Project Management Office (PMO) with hands on experience with project/portfolio governance encompassing project planning, risk management, reporting, resource management, financial management, and continuous improvement.
    • Contributed end-to-end support to the implementation of large-scaled projects.
    • Possesses a thorough understanding of the complete project management lifecycle.
    • Demonstrate a strong knowledge in Agile methodologies.
    • SAFe certified, and practical experience in implementing the SAFe framework in at least one project is highly beneficial.
    • Experience with agile transformation is considered advantageous.
    • Strong communication and presentation skills with a high level of confidence.
    • Friendly demeanour with proficient interpersonal skills, especially in managing relationships with senior stakeholders.
    • Advocates a team-centric approach, fostering collaboration and mutual support within the team.
    • Diligent, Detail-oriented with a commitment to delivering high-quality work, displaying a near-perfectionist mindset.
    • Work-focused, serious, and dedicated to accomplishing tasks.
    • Demonstrates a sense of ownership and a straightforward approach.


    We regret to inform that only shortlisted candidates will be notified / contacted.

    For more information you can email Malcolm in our Singapore office on quoting Job Reference Malcolm 541518 or alternatively, apply here to register your interest.

    EA Registration No.: LEE YAO HONG MALCOLM , R22109832

    Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544